Web-Based Academic Work Inventory Management System

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Web-Based Academic Work Inventory Management

System for Empowering Education

Rusel James C. Quiocho

John Paul A. Ballesteros

Mark Andrey F. Malapit

Zachary S. Manzano

Junrazel D. Sagun

Joseph C. Egros

Jolo C. Abalos

A capstone submitted in partial fulfillment of the requirements

INQUIRIES, INVESTIGATION AND IMMERSION

Senior High School

Juan G. Macaraeg National High School

CANARVACANAN, BINALONAN

May 2024

Chapter 1

The Problem

Background of the Study

The education industry often struggles to keep up with the utilization of

modern technology. This is particularly evident in the Philippines, where many

schools still rely on traditional methods for managing student records,

consuming a lot of teachers' free time. Recognizing the need for change, this

study seeks an opportunity to save time and harness the power of today's

modern technology. According to M. A. Bamiah et al. (2018) technology and

the internet have enabled flexible teaching, learning, and evaluation methods

that could take place on or off campus, in classrooms, or virtually. Digital

technology and social media have made online and distant learning accessible

and affordable for everybody, regardless of age, gender, or economic status.

This innovative system replaces conventional paper-based methods with a

well-organized, secure, and highly efficient digital platform. It not only

saves time for teachers but also enhances overall efficiency and accessibility of

academic work management.

Academic performance plays a huge role when it comes to learners.

Therefore, most of the students are dedicated to taking their schoolworks

seriously to increase or to enhance their performance at school. Students'

academic performance represents an essential element in the constellation of

factors determining student success. Additionally, it plays a very important role

in education, especially as Concrete instrument for assessing student learning

process. Psychologists and researchers have attempted to understand how

students varied in processing, retaining, and retrieving learning information and

have used several personalities, attitude, cognitive styles, and ability

assessments. One of the important aspects in evaluating academic

performance is achieved through their studies, habits and attitudes as stated

by Arieta, Gementiza & Saco (2017). For instance, the student’s attendance is

the one that has a huge impact on a learner’s performance. If the student does

not attend the class often, not only this may affect the learner’s capability and

knowledge that causes the student to not keep up with the activities and lesson

given by their teacher. If a student misses an output, the student must consult

their teacher for compliance or remedial, this makes the students keep up with

the activities and maintain their grades.

Statement of the problem

Education has undertaken a significant transformation; According to (Tang Yu-Fang, 2019) with the increasing number of students, many schools faced with large number of papers works to manage it became tedious to manage manually. Managing your inventory with intelligent software can prevent human mistakes like duplicate or forgotten product entries (Schulerw, 2022). The Problem being addressed in this capstone is that some students want to know all their given scores and students are lacking feedback of their schoolwork. Giving students relevant feedback can help them improve their academic or fieldwork performance (Kumar, 2024). By developing this web-based inventory management database of student’s schoolworks, it will help students to improve their learning process by giving feedback of their schoolwork in a digital form.

Specifically, researchers looks to answer the following questions:

1. What is the demographic profile of the respondents in terms of:

a) Age

b) Gender

2. How does the web-based academic work inventory management system impact the workflow and productivity of teachers in terms of managing:

a) Academic Works

b) Grades of Students

3. How does the system ensure data accuracy and real-time accessibility

for users?

4. How does the implementation of the website influence the current

practices and results?

Significance of the study

Losing some of your academic works can affect your grades, results of

the project could be beneficial and useful to every student and teacher specially

to the teachers of Grade 12 ICT at Juan G. Macaraeg National High School

since the project contains Web-Based Inventory Management Database in

Juan G. Macaraeg National High School. This Project will benefit the following:

Teachers. Increases teacher-student cooperation and creates a more dynamic

learning environment. Teachers can store the scores of students on the

website. It supports teachers in case they misplace a paper copy of the student

data and activities.

Students. Quick access to monitor their scores and performances using only

their mobile phone. The project helps the student's parents to have access to

their child's school performance.

School Administrator. They can compile the overall students’ performance.

Offers an easy way to keep track of students' academic progress and

accomplishments.

Future Researchers. Providing a foundation for further research into the

efficient arranging and accessibility of students’ schoolwork, as well as the

improvement of educational workflows using digital tools.

Project Researchers Identification

Our Capstone project, "Web-based Academic Work Inventory

Management System" intends to transform how educational institutions handle

academic workloads to empower education via increased operational

efficiency. We anticipate considerable gains in resource allocation and data

accuracy by moving away from old, error-prone approaches and toward a

simplified, web-based solution. Our techniques include doing a complete

requirements assessment, developing an easy-to-use interface, and deploying

a solid database with real-time analytic capabilities. The expected outcome is

a large increase in productivity for educators and administrators, culminating in

an overall enhancement in the educational community's capabilities. This study

Functionalities

• Home

• Modules

• Attendance

• Student Profiles

Home

CSS Document Inventory

Computer System Servicing

(NCII)

Welcome Grade 12 ICT Students!

ENTER ONLINE CLASSROOM

»Student Identification«

In this first section of our website, Home page serves as the central hub for students. Students can view and access all their classes using the Google Classroom provided.

In the bottom of the Home Page, our website features a tutorial that guides the students on how to identify their accounts using their names and email addresses. This tutorial makes sure that students can easily navigate through the process of the account verification access their academic resources on Google Classroom and in the website.

How to Identify your Account:

*Enter your full name (Surname First)*

1. Name of the Student *

Enter your answer

2. Email Account *

Enter your answer

*Wait for your teacher to confirm your identification form.*

Modules

CSS Document Inventory

Home Modules Attendance Students' Profile

MODULAR REVIEWERS FOR QUIZZES

- QUIZ 1 REVIEWER (MODULE 1)

- QUIZ 2 REVIEWER (MODULE 2)

- QUIZ 3 REVIEWER (MODULE 3)

- QUIZ 4 REVIEWER (MODULE 4)

- QUIZ 5 REVIEWER (MODULE 5)

Whether the student visit the Google Classroom first or not, our

website makes sure that all academic works and projects are save and

accessible. The users find everything organized on the website’s Module Page,

which acts as a repository for all the academic works.

Attendance

In this Attendance Page, a simple tool for students, teachers and even their parents to keep track of the students attendance. It shows when students are in class and helps everyone stay updated on attendance records.

Student Profiles

List Students' Profile

Grade 12 - ICT

[student 1

name]

LRN:101756110017

Address: Canayacan, Binalonan Pangasinan

Phone Number: 0999 2222 224

Parent: [Parent name]

Parents No.: 0965 6382 123

[student 2

name]

Address: Sabatan, Capas, Binalonan, Pangasinan

Phone Number:0999 3333 335

Parent: [Parent name]

On this page, you’ll find a student’s basic details like their name, home address, phone number, parents’ contact info, and Learner Reference Number (LRN). It’s a quick way to see important student info all in one place.

Chapter 2

Literature Review

This chapter presented the local and foreign literature and studies

derived from the books, magazines, and other publications which have

semblance and differences from the study now in focus. This chapter studied

the review of literature and proposals made by foreign and local writers that are

relevant to the proposed study. The examination of related material and

research assisted the proponents in determining the worthiness of the system

they proposed. This also contained a research synthesis that demonstrated the

planned study's similarities to previous investigations.

Related Literature

The new LMS (Learning Management System) infrastructure represents

what is called the cloud based LMS, which extends the capabilities of the

traditional LMS by integrating it with cloud computing infrastructure. The cloud

based LMS provides more sophisticated tools to protect data from unauthorized

access and corruption. It is cost effective in terms of reducing the cost of

computing services and the cost of purchasing and maintaining the software

and hardware devices (Ajayi and Akai, 2019).

Learning Management Systems (LMS) have been widely adopted by

higher education institutions globally for over a decade. Institutions in sub-

Saharan Africa now spend a significant proportion of their limited resources on

installing and maintaining LMS. This expenditure continues to increase, raising

questions as to whether LMS in these institutions are fulfilling their potential.

The article investigates this question by analyzing the literature published on

LMS usage from across the region. The article concludes by proposing

strategies that can help institutions make more effective use of their LMS. The

aim is to help institutions to identify effective strategies for supporting increased

and cost-effective LMS usage (Mtebe J. S. 2015).

According to Prebreza, B., Gotseva, D., & Nakov, P. (2021), security

access technology has attained a pinnacle of advancement and investigation, nevertheless it might be decided that this area needs more research. The

objective of this project is to create an online application tool for document

management, which will improve the application process for graduate students

attempting to assist them in raising the influence of their works. Considering

that the pupils have already submitted the thesis the traditional manner, even

with the development in the era of digitization and information technology, the

goal has been to develop this web application that will enable the submission

of a thesis.

Moreover, Due to oversight and internal shrinkage, this manual form of

record keeping was costly, time-consuming, and prone to error. Moreover, it

could not ensure that the inventory remained current. This research

investigates the issues developing computerized inventory management

software to address the problems associated with manual inventory

management. It proposes answers to the existing issues by maintaining the

records, monitoring employee pay, and updating sales and transactions

through the development of a computerized inventory management system to

assist storekeepers in making decisions regarding their supplies. (Agboola, F.

F., Malgwi, Y. M., Mahmud, M. A., & Oguntoye, J. P., 2022)

According to (Ilagan, G. A. T., & Orfinada, M. L. C et. al. 2001), The

database will be posted online and accessible 24/7, indicating that excess

inventory is promptly matched for a more effective and efficient exchange. Of

course, the database will undergo frequent updates and upgrades to guarantee

its integrity. Potential clients will receive complimentary samples of the

database and program. While the website will be available to everyone with

internet connection, to expedite the transaction, the database must be

uploaded to the client network using the CD software that will be supplied.

Faster exchange is encouraged because once the system is stored in the

client's network, it won't be dependent just on the website and the effectiveness

of the ISP.

Based on (Ahmad, A. 2023) the installation of e-AIMSS enhanced the

capacity and labor needed for a desirable school property accounting, which

can be completed swiftly to yield precise results and can recover inaccurate or

missing data in the event of mistakes, with accountability clearly stated,

efficiency, and transparency.

According to (W. A. R. S. E. T. W. A., & E., 2023) the company has four

locations as well as a mobile store that travels to the city to serve customers.

Furthermore, the business owner was faced with several difficulties because

the inventory management system currently in place is entirely manual and

relies on paper files. These difficulties included data inaccuracy as a result of

the reliance on paper for data recording and process inefficiency as a result of

the manual recording and distribution of inventory and sales reports. To

overcome these difficulties, this software project used an automated computing

solution that made use of a web platform where data was electronically

recorded, processed, and produced in reports.

As stated by (Aguedo et al., 2024), to allow this data to be seen, the

online system helps minimize entry mistakes in product quantity records. It also

offers a bar graph-style graphic illustration of the indicator behavior for each

product.

Related Studies

Applying online will be more functional than the current application,

which enables you to choose mentor online. Also based on finding

shortcomings in the current application as the master thesis: Ways of physical

access, greater engagement of professors and students, the way of

communication student/mentor this has been one of the main reasons to

develop this application (Bulgar ia, S. 2021).

It is hoped that Cloud-based LMS will resolve some of the challenges

associated with the traditional LMS implementation process. In a previous

study, we reported that lack of involvement of faculty and students in the LMS

implementation process results in the limited use of the LMS by faculty and

students (Anwan s edo A. E. & Smith A. 2019).

The graphical user-friendly interface on the front end makes it easy for

non-IT users to track incoming and outgoing orders, update and search

inventory items, and manage their business operations. The design and

development of the numerous business operations incorporates the

middleware's business logics, operational workflow managements, data

processing, system optimizations, and web-page connections (Wu, H., Zhang,

J., Mukherjee, S., Deng, M., 2017).

As stated by (Jemal, Jemal M., 2020) The inventory management

system that is put into place has the potential to completely replace the current

business's manual inventory management procedure with the addition of the

characteristics mentioned above. As the stationary business expands and

requirements change, the built system will need ongoing technical support to

keep it scalable. The stationary industry places a lot of importance on inventory

management. By switching to an automated method, the industry may better

understand its strengths and weaknesses and better serve its clients,

increasing revenue and improving customer happiness.

According to (Zaragosa A. R., Fernandez S. M. & Pagayoan S. M.) A

school must balance custodian demand with storage space. Inventory

management is crucial to the supply chain. As a result, the researchers created

a Web-based Computer Laboratory Inventory Management System to assist

the school's administrator and custodian in managing its inventory for each

computer laboratory room has its own features.

Education Management Information System (EMIS) is a program by the

Department of Education to MEC. Memo No. 83, s. 1981 that provides

information to educational administrators in planning and delivering educational

services like data gathering, processing, distribution and usage for monitoring,

and evaluation of school operation (Cuartero O. L. & Role M.).

Based on (Ronquillo Jr. et al., 2022) The application brought significant

improvements to the efficiency and effectiveness of the online record

management system. Furthermore, the generation of school forms and reports

was greatly facilitated, characterized by ease and promptness, thanks to the

procedures enabled by information and communication technology (ICT).

According to (Bajao et al., 2023) Cebu Technological University Tuburan

Campus has also used hybrid transactions, including digital elements into the

majority of its operations, such as instruction delivery, student information

systems, and biometric daily timekeeping. The goal of this project is to create a

database of faculty profiles that can adapt to the professional development of

faculty members, allowing for easy access to information in the event of

organizational changes, among other things.

Notice of Gaps in Knowledge

As we continue in our build our project to empower education through

our Web-Based Academic Works Inventory Management System, the signal

strength of an individual’s gadget is a pivotal factor that can significantly affect

the system’s usability. This is particularly true in remote areas where cellular

and internet signals are often weaker, and it is imperative to acknowledge and

address the gaps that exist.

In addition, the success of our Web-Based Academic Works Inventory

Management System heavily relies on the signal strength of users’ devices.

Especially in remote areas with weaker signals, it’s crucial to recognize and

solve these connectivity issues to ensure the system is accessible and effective

for everyone. This will help us achieve our goal of enhancing education through

technology.

Chapter 3

METHODOLOGY

A. Subjects/Participants

This study aims to approach the Grade 12 ICT students at Juan G. Macaraeg National High School and the teaching staffs that are struggling with document management and has a basic knowledge about computer literacy. Their perspective will contribute to understanding the needs and potential of implementing a web-based academic works inventory management system.

B. Data Collection Approaches/Strategies

In this study, survey questionnaires were utilized to collect data from the respondents at Juan G. Macaraeg National High School. The participants will be given a systematically set of questionnaires that are personally distributed by the researchers.

a) Advantage of Strategy

Surveys offer the advantage of convenience when it comes to gathering data. They are known for their reliability, as they collect standardized data from all participants, ensuring consistency in responses. Moreover, the structural design of survey, as its design to give clear statements and clear options, giving the respondents of idea of providing their answers easily and accurately. This approach can enhance the participation of the respondents and can also enhance the quality of data gathered.

b) Limitation of Strategy

Self-report bias can lead to inaccurate data, which can affect the reliability and validity of our research findings. Respondents might overreport behaviors they consider positive or underreport behaviors they view as negative, leading to an inaccurate picture of the actual issues or behaviors being studied.

c) Potential Risk

Inaccurate Data is one of the potential risks, survey questionnaires lie in the fact that the data gathered may well be inaccurate. This could be the result of self-report bias, or a number of other factors. If participants are not giving honest or valid answers, whether consciously, to give a good impression, or unconsciously, because questions are being misinterpreted or subjects simply are lacking self-awareness, the data are compromised. Every gathered data could bias the findings and may lead to wrong assumptions and conclusions.

d) Ethical Issues About Collection Upon the Subjects/Participants

When collecting data, it’s crucial to respect the privacy and rights of participants. This means getting their consent, being clear about how their information will be used, and ensuring their responses are confidential. It’s important to avoid any harm or discomfort to the participants during the research process. Ethical data collection is the backbone of trustworthy research.

C. Data Analysis Approaches

In our study, data from survey will be analyzed using descriptive

statistics to explore how people feel about web-based academic works system.

By surveying frequencies and distributions the researchers aim to understand

participants’ preferences. Specifically, we’ll focus on accessibility, data

accuracy, and data validation within the context of implementing a web-based

academic works system. The goal is to provide numerical insights that can

inform system improvements and enhance user experiences.

CHAPTER 4

RESULTS, FINDINGS, INTERPRETATION, AND DISCUSSION

This chapter present the results and insights from the survey-

questionnaires conducted for our Web-Based Academic Works Inventory

Management System. The researchers carefully analyzed the responses and

organized them into tables to clearly show what they have learned. These

tables help us see patterns and understand the feedback about our system.

1. Profile of the respondents

1.1 Age

Table 1.1

Age Distribution of Survey Respondents

AGE FREQUENCY PERCENTAGE RANK

17 years old 4 40% 1

18 years old 1 10% 4

19 years old 2 20% 3

20 years old 3 30% 2

Total 10 100

The survey results reveal interesting patterns in the age distribution of

our respondents. Particularly, 40% of participants fall within the 17-year-old age

group, indicating a significant representation from this group. On the other

hand, the oldest age category (18 years and above) constitutes a minority, with

only 10% of respondents falling into this group. Additionally, 20% of participants

are 19 years old, while the remaining students, comprising 30%, are 20 years

old. These findings provide valuable insights for tailoring our Web-Based

Academic Works Inventory Management System to cater effectively to different

age demographics.

1.2

Table 1.2

Gender Distribution of Survey Respondents

GENDER FREQUENCY PERCENTAGE RANK

MALE 6 60% 1

FEMALE 4 50% 2

TOTAL 10 100%

Our survey results shed light on the gender composition of the respondents. Among those surveyed, 60% identified as male, totaling 6 individuals. In contrast, the female respondents constituted 40%, with a total of 4 participants. These findings provide insights into the gender representation within our survey, which can inform system design and user experience considerations.

1. Impact on Workflow and Productivity, a website for academic

works.

LITERAL SCALE NUMERICAL SCALE DESCRIPTIVE EQUIVALENCE

5 4.21 – 5.00 Strongly Agree

4 3.41 – 4.20 Agree

3 2.61 – 3.40 Neutral

2 1.81 – 2.60 Disagree

1 1.00 – 1.80 Strongly Disagree

1.1 Impact of Web-Based System on Teacher Workflow and

Productivity, how the system affects teachers’ management of

academic works and grades.

Table 2.1

Frequency of Distribution of the Respondents According how the system

affects teachers’ management of academic works.

n=10

QUESTION WEIGHTED MEAN INTERPRETATION

Q.1) The system has improved my efficiency in managing academic works. 4.1 Agree

Q.2) The system has simplified my process of managing student grades. 4 Agree

Table 2.1 gives us a clear picture of what people think about how the system helps teachers handle schoolwork. The responses of question (Q1), most people said they agree that the system is helpful. The number that shows how much they agree is 4.1. This means that, on average, people think the system does a good job in making it easier for teachers to manage their work.

1.2 Impact of Web-Based System on Teacher Workflow and

Productivity, how the system affects teachers’ management of

academic works and student grades.

Table 2.2

Frequency of Distribution of the Respondents According how the system

affects teachers’ management of student grades

n=10

QUESTION WEIGHTED MEAN INTERPRETATION

Q.1) The system has improved my efficiency in managing academic works. 4.1 Agree

Q.2) The system has simplified my process of managing student grades. 4 Agree

In Table 2.1, it shows how teachers perceive the system’s impact on

managing student grades. The responses of question number two (Q2), and

the results indicate that most respondents agree with a weighted mean of 4.

This means that, on average, teachers find the system helpful in handling

student grades effectively.

2. Data Accuracy and Accessibility in the Web-Based System

LITERAL SCALE NUMERICAL SCALE DESCRIPTIVE

EQUIVALENCE

5 4.21 – 5.00 Strongly Agree

4 3.41 – 4.20 Agree

3 2.61 – 3.40 Neutral

2 1.81 – 2.60 Disagree

1 1.00 – 1.80 Strongly Disagree

3.1 System’s data validation and real-time access features of Web-Based

System

Table 3.1

Frequency of Distribution of the Respondents According how is system’s data

validation

n=10

QUESTION WEIGHTED MEAN INTERPRETATION

Q.3) How confident are the accu- cy of data stored in the system.

3.7

Agree

Q.4) How accessible the system in real time

whenever needed.

4.2

Agree

Table 3.1 shows what people think about how correct the information in

the system is. The survey asked them if they think the system keeps their data

right, most of them said they think it does. They gave it a score of 3.7 out of 5,

which means they mostly agree that the system is good at keeping information

accurate.

3.2 System’s data validation and real-time access features of Web-Based

System

Table 3.2

Frequency of Distribution of the Respondents According to Real-Time

Accessibility.

n=10

QUESTION WEIGHTED MEAN INTERPRETATION

Q.3) How confident are the accu-

racy of data stored in the

system. 3.7 Agree

Q.4) How accessible

the system in real time

whenever needed. 4.2 Agree

Table 3.1 presented the looks at how easy it is for users to get to the system

when they need it. The survey asked people if they can use the system right away when they want to, and most of them agree that they can. They gave it a

score of 4.2 out of 5. This tells us that users find the system pretty easy to use

whenever they need it.

3. Influence of Capstone Project Implementation

LITERAL SCALE NUMERICAL SCALE DESCRIPTIVE EQUIVALENCE

5 4.21 – 5.00 Strongly Agree

4 3.41 – 4.20 Agree

3 2.61 – 3.40 Neutral

2 1.81 – 2.60 Disagree

1 1.00 – 1.80 Strongly Disagree

4.1 Influence of Website Implementation for improving workflow and

results of the academic works.

Table 4.1

Frequency of Distribution of the Respondents According to Implementing the

Web-Based System for improving workflow.

n=10

QUESTION WEIGHTED MEAN INTERPRETATION

Q.5) The implementa- tion of the Web-Based System has improved my workflow. 3.9 Agree

Q.6) The system has positively influenced the results of the academic works. 4.3 Strongly Agree

As shown onTable 4.1, The survey questioned the respondents about their experience with the system’s implementation and its effect on their workflow. The majority rated this as agree. The weighted mean of 3.9 suggests that, on average, users perceive an improvement in their work processes due to the system. While not overwhelmingly high, this moderate positive feedback indicates that the system is making a meaningful difference.

4.2 Influence of Website Implementation for improving workflow and results of the academic works.

Table 4.2

Frequency of Distribution of the Respondents According to Implementing the Web-Based System for improving the results of the academic works.

n=10

QUESTION WEIGHTED MEAN INTERPRETATION

Q.5) The implementa-

tion of the Web-Based

System has improved

my workflow. 3.9 Agree

Q.6) The system has

positively influenced the

results of the academic

works. 4.3 Strongly Agree

Based on the findings from Table 4.2, The survey asked the

respondents about the impact of the system on academic work results. The

majority strongly agree that the system has a positive influence. The weighted

mean of 4.3 reinforces this sentiment. On average, users believe that the

system contributes significantly to better academic results.

CHAPTER 5

RECOMMENDATIONS, APPLICATIONS, AND CONCLUSION

This chapter includes the summary of findings that the researchers have

analyzed, documented conclusion and recommendations for future researchers

of similar concern.

Summary of Findings

The research finding provides insights into the demographic profile of

respondents which are their age, gender, how does web based academic work

inventory management system impact the workflow and productivity of teachers

and students.

1. In terms of demographics, the majority of respondents were 17 years

old with the percentage of 40% and the minority of the age of respondents

is 18 years old with the percentage of 10%. In addition , in terms of gender,

the most respondents are males with a percentage of 60%

2. For the impact on workflow and productivity from the website for

academic works, respondents most likely to agree that the system

improved their efficiency in managing their academic works and they

agreed that it simplified their process of managing and organizing students

grades

3. People think that the data accuracy and accessibility in the web based

system are accurate and it keeps their data right and safe. The users

agrees that the system is easy to use and they can use the system right

away when they want to.

4. The influence of the capstone project implementation perceives an

improvement in the user’s work processes due to the system. Its moderate

positive feedback indicates that the system is making a meaningful

difference

Conclusion

1. The survey results are significantly influenced by 17-year-old males,

which indicates the males outnumbering the females. It’s important to

consider the potential limitations of the survey’s representatives due to

the uneven age and gender distribution among the respondents.

2. Users are convinced and satisfied with the web-based product thus it

help them work efficiently and safer because it prevents the lost of

academic works and simplified their works.

3. The web based system data accuracy and accessibility are excellent

and the users are not having a issue with the system, and helps them a

lot by simplifying their works.

4. The project influences the user to lessen their work load and organize

the system more accurate which receive a positive feedback from the

users.

Recommendations

1. Maintain the accuracy of the project just in case to avoid some minor issues or hazards that could affect the project to ensure the satisfaction of the users.

2. Establish the project by enhancing and creating more features to further satisfy the needs of the users and enhance the efficiency of the product.

3. Gather more feedback and suggestions that could help us enhance our project.

4. Minimize the broadness and noises or too much unnecessary contents that could ruin our project and dissatisfy the users.

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